Police Certificate

2021/11/25

Notice of temporary change in the Consular service hours (as a measure for prevention of Novel Coronavirus infection)

Consular counter service hours - 9:30 to 12:00 (morning ONLY)
*Our telephone assistance is still available in the afternoon (the same hours as before: 9:30 -12:30, 13:30 - 17:30).



IMPORTANT NOTICE:
Introduction of Booking Priority System

The Consulate-General of Japan in Sydney has changed the counter service in the morning only from 9:30 to 12:00 to manage to provide the Consular services under the circumstance of the spread of Coronavirus. The waiting time could be long for that and a 1.5m social distancing is still required to maintain although NSW's coronavirus restrictions are easing in stages. So that we have decided to introduce “Booking Priority System” for our better service and to prevent from overcrowding in the waiting room.
“Booking Priority System” is the ways to equalise the numbers of visitors depending on the time to prevent from overcrowding, to reduce the waiting time, and to provide our services smoothly by setting the 30 minute-booking time slots to have time to spare to serve the visitors without the appointment bookings.

The booking can be made online ONLY from the online booking site. Please check the details including how to book it from the link below, and please ensure that you have checked all the information there and have booked the appointment before visiting us.

Your understanding and cooperation would be appreciated in order to reduce the waiting time and to practice social distancing.


● Regarding Online Appointment Booking
https://www.sydney.au.emb-japan.go.jp/itpr_ja/online_appointment_booking.html


NOTE: Bookings are not required to visit us to COLLECT your police certificates after the application.




1. Purposes of Use

Police Certificates from the Japanese Police Agency are issued only when they are required by foreign governments.

The certificate may be used for purposes such as applications for Australian citizenship, Australian visas, NSW teacher registration, joining the Australian Federal Police, obtaining an Australian Financial Services Licence or the Australian Security Identification Card (ASIC).

Applicants who wish to apply for the certificate for any reason other than mentioned above need to contact our office for eligibility and the appropriate application procedure.

The police certificate is written in Japanese, English, French, German and Spanish.

   
   Note   
 

Police certificates are valid for one year from the date of issue (It may be shorter depending on the reason for the application).

There are cases when your police certificate will become unusable because you applied for one too early and it expires.
This is especially possible if you need it for Australian visa/citizenship application purposes (Some categories of Australian visa assessment can take up to two years).

Please ensure that you apply for a police certificate at the right time, since you cannot apply for one again for the same reason, while your current certificate is still valid.  

*If, after obtaining the police certificate, you find that you no longer require it, or if it has expired and you wish to apply for one again, you must return the police certificate to our office with a letter stating the reasons why it is not required.

 

2. Required Documents (For non-Japanese citizens)

1. One completed application form
2. Valid passport(s)
3. A document of proof that shows the necessity of a police certificate for example, a letter or email from the authority stating the requirement to submit it or the screenshot of website of “ImmiAccount”
    for the visa application purpose.
    * A letter or Email from a visa agent or lawyer is NOT accepted.
    * Please print out the documents and bring them with you.

* Image: Screenshot of “ImmiAccount”
ImmiAccount

 

3. Application Hours

Applicants must come to our office in person to lodge the application and to take fingerprints.

9:30~11:30 (Monday-Friday except public holidays)

4. Processing Time

It will take approximately 2-3 months to get the certificate as the application forms are sent to the Japanese Police Agency.

5. Fee

No charge

6. Collection

Police certificates applied for by 14 October, 2021 have been delivered to the Consulate.
*Updated on 25 November, 2021

Collect in person
Please come to our office and collect your certificate in person during opening hours (Mon-Fri 9:30-12:00) with your photo ID (passport, driving licence, etc.).
No online appointment is required for collection.
If you wish for someone to pick up your certificate on behalf, you will need to provide them with an original authorisation letter signed by you. They will need to bring this authorisation letter with them, together with photo ID (passport, driving licence, etc.)s for both themselves and yourself (that is, for the representative and the applicant).

Collect by post
Only those who live in distant locations: anywhere in NT, Newcastle and northward, Lithgow and westward, Nowra and southward in NSW may apply receive your police certificate by post.
If you wish to receive your police certificate by post, please provide us with a self-addressed return envelope (Express Post or Registered Post with a tracking number) when you lodge the application or send it to us later by post.
The size of the police certificate is (240mm x 120mm). Please prepare for a return envelope that will fit this.
*Also when you send it to us, please attach a note saying that the envelope is for the receipt of police certificates, together with your full name and contact number.
*Once you have received your police certificate, please complete the enclosed form and post it back to us. Alternatively, you can send it by email. (Consular Section Email: cgryoji@sy.mofa.go.jp)



Postal address:
Consulate - General of Japan, Sydney (Consular / Certificate Section)
GPO BOX 4125 Sydney NSW 2001
*If you have provided a self-addressed envelope with your application, we will post your police certificate as soon as it arrived.

Frequently Asked Questions