Academic Conference

2020/12/17

Short Term Stay Visa (up to 90 days)

Academic Conference

 

Required Documents
* Please do NOT staple any document together and please use paper clips instead.

 

1. Passport

Valid until the trip to Japan and return is completed to Australia

Signed by the bearer

Not damaged (torn out pages, water damaged, or unreadable ID page, etc )

At least 2 spread blank visa pages

* If your passport is damaged or there is no spread blank page, please renew it beforehand.

If your current Australian visa is linked to your previous passport, please bring it as well.

 

2. Australian Visa(VEVO)

Access to VEVO website and bring the printed VEVO information as your latest visa status please.

* Visa "Grant Notice" is NOT acceptable. Only the latest VEVO information is acceptable.

Valid until the trip to Japan and return is completed to Australia

If your current Australian visa is linked to your previous passport, please bring it as well.

If you hold a PR visa, please ensure that the Re-entry permit still is valid until the trip to Japan and return is completed to Australia.

If not, please renew it beforehand.

If you hold a Bridging visa “A”, you need to change it to Bridging visa “B” beforehand.

If you hold a tourist/visitor visa, we CANNOT accept your application.

Please apply for a Japanese visa in your home country.

 

3. Visa Application Form

Please download and print the Visa Application Form.

Checked the Visa Application Writing Sample.

Please complete the form by filling ALL THE LINES without any lef t blank (See Sample writing).

If no information is applicable for the question, please put N/A or No (See Sample writing).

Your signature must be the same as on your passport.

Please do NOT staple the application forms together.

 

4. Passport Photo x 1

Size: 4.5cm x 3.5cm (Australian Passport Photo Size), 4.5cm x 4.5cm or 2 in x 2 in

Must be taken within the last 6 months

Must be glued (not stapled) on the form at reserved photo place

If you had any cosmetic surgery, please declare it.

Not damaged (torn out pages, water damaged, or unreadable ID page, etc )

 

5. Flight Booking Confirmation

Please provide ALL the destination flight booking confirmations.

Eg. If you travel from Sydney to China first, China to Japan, and return flight from Japan to China, China to Sydney.

All the flight details are required.

We do NOT require any payment of the flights as we cannot guarantee if your visa will be granted.

It is your own responsibility to purchase or pay.

Full flight details should be from an accredited travel agent or airline.

Make sure that the confirmation includes flight details and your full name as a passenger.

If you will not come back to Sydney, please provide a typed explanation letter about the reason.

 

6. Letter from Applicant's University/Institution in Australia

letter

Letter on the official letterhead and must include the following information.

Applicant's full name

Applicant's Date of birth

Applicant's Passport number

Nature of the trip

Schedule

Length of stay

Must be prepared by a responsible person in the institution

Must be signed by the responsible person

Letter must be original(a scanned letter is NOT acceptable).

Clearly mentioned about the university/institution's financial responsibility for the expenses incurred during the trip.

 

* If the applicant pays all the expenses or the trip includes personal holiday, please provide the personal bank account (Saving) details -

Most recent 3 months transaction record, current balance and account holder details showing current residential address and full name.

Please prove that you have sufficient funds.

 

7. Invitation Letter from the host institution of the academic conference in Japan

letter

Letter on the official letterhead and must include the following information.

Applicant's full name

Applicant's Date of birth

Applicant's Passport number

Nature of the trip

Schedule

Length of stay

Must be prepared by a responsible person in the institution

Must be signed by the responsible person

Letter must be original(a scanned letter is NOT acceptable.)

 

8. Details of Academic conference

Including Schedule

Including Purpose

 

9. Student ID

Student Card / ID must be valid.

Please bring the original card / ID and its photo copy (both sides).

Confirmation enrollment letter from your school can be acceptable instead of your Student ID.

But COE (Confirmation Of Enrollment) is unacceptable.

 

10. Next Country Visa after Japan

If you travel to another country after Japan, please obtain the visa beforehand.

Please bring the visa of the country.

Visa must be valid until the trip to Japan and return is completed to Australia.

 
    NOTE    

* The personal representative like a family member may apply for a visa on behalf with the original power of attorney/authorisation letter from the applicant. As long as the letter clearly mentions that the representative applies for him/her and collects his/her passport when the assessment is completed, the applicant does not have to come to our office in person. But the original letter must be submitted with the visa required documents together when applying and the personal representative must bring the own valid photo ID. *For the child’s visa application, the power of attorney is not required if the parent applies for him/her.
Example:The husband comes to our office in person to apply for his and his wife’s visas, and he brings the power of attorney from his wife. When the assessment is done, he may collect his and her passports together.

* Additional documents may be required if necessary.

* The minimum assessment time is 5 working days.
    It generally takes longer if additional documents are required for further assessment.

* There is NO priority processing service.

* Visas are valid for 3 months from the date of issue.

* Telephone assistance is available if you need further information on 02-9250-1000 Monday-Friday.
            10:00am-12:00pm or 3:00pm-5:00pm

* Documents submitted with the application will NOT be returned.

 

Please click "NEXT STEP" button to proceed to the next step.

 

OR
Please click the button below if you apply by Post
( Only for distant location residents)