| Japanese (日本語)

Visa Application


Visa Application Check List

This is a check list for visa applications provided for your convenience. Please check each item below carefully before coming to the Consulate. If you have any questions, you may call us between 10am and 12pm or 3pm and 5pm on weekdays.


Download "PDF version Visa Application Check List" for printing




  • Who can apply? Who doesn’t need?

  • Are you eligible to apply?


    Long Term Residents in NSW and NT

    * Permanent Resident Visa Holders

    * Student Visa Holders

    * 457 Business Visa Holders

    * 485 Graduate Visa Holders



    Visitors (*The visitors must apply for a Japanese visa in their home countries.)

    * Australian Temporary Visitor Visa Holders

    * Holders of an Australian visitor visa who have changed their visa status from a Student Visa

    * Residents in the other states in Australia except Northern Territory


    Are you actually required to apply for a Japanese visa?

    Please check “Exemption of Visa (Short-Term Stay)”.




  • Passport

  • Valid until the trip to Japan and return is completed to Australia?

    Is your passport signed?

    Not damaged (torn out pages, water damaged, or unreadable ID page, etc )?

    At least 2 spread blank visa pages?

    * If it is damaged or there are no 2 spread blank pages, please renew your passport beforehand.





  • Australian Visa

  • Valid until the trip to Japan and return is completed to Australia?

    Printed VEVO information (https://www.border.gov.au/Busi/Visa ) ?

    The visa is linked to your current passport?
    If it is linked to the old passport, please bring it as well.

    If you are a Permanent Resident visa holder, is the Re-entry permit still valid until the trip to Japan and return is completed to Australia?
    If not, please renew it beforehand.

    If you hold a “Bridging visa A”, you need to change it to “Bridging visa B” beforehand.

    If you hold a tourist/visitor visa, we CANNOT accept your application. Please apply for a Japanese visa in your home country.



  • Application Form

  • Printed a visa application form (2 pages)?

    Checked the Visa Application" Writing Sample"?

    All the lines are filled without any lef t blank? (See sample writing)

    If no information is applicable for the question, please put N/A or No. (See sample writing)

    Your signature is the same as on your passport?

    Please do NOT staple the application forms together.



  • Passport Photo

  • Your photo is the right size ( 4.5cm x 3.5cm )?

    The photo is taken within the last 6 months?

    Had any cosmetic surgery? If so, please declare it.



  • Flight Booking Confirmation

  • Printed all the destination flights from Sydney to Japan and Japan to Sydney?
    If you apply for a double entry visa, please provide all the flights including the 2nd entry flight information.

    Showing your full name as a passenger?

    Full flight details from an accredited travel agent or airline?

    If you will not come back to Sydney, please provide a typed explanation letter.

    We do NOT require any payment of the flights as we cannot guarantee if your visa will be granted.

    If you wish to purchase any flight tickets, do so at your own responsibility.



  • Bank Account Details of Your Savings

  • Have/printed your Bank statement and/or transaction list with sufficient funds for the trip to Japan, showing the most recent 3 months of transactions up to your application date?
    *i.e. If you lodge the application on 1st December, please provide the transaction records from at least 1st September to 1st December.
    Bank account details showing your full name and showing residential address?

    If your latest bank statement is not up-to-date to see the current balance,you may provide us with a printed online transaction records to cover the most recent 3 months on top of the statement.
    As long as the records show the same account number as that in the statement and show the current balance,we can accept them.

    If the applicant is a minor and does not have any bank accounts, the parent’s bank account can be provided. In that case, please provide us with the following on top of the bank account details.

    1. A typed letter with a signature from the parent outlining the financial support
    2. An official document showing the relationship between the child and parent such as a birth certificate
    3. Passport photocopy(Photo & signature page) of the parent
    If the applicant does not have enough funds but a family member/a partner is willing to support him/her financially,both the applicant's bank account details as well as the supporter's bank account can be provided.
    In that case, please provide us with the following documents on top of the bank account details.

    1. A typed letter with a signature from the supporter outlining the financial support
    2. An official document showing the relationship between the applicant and the supporter
    3. Passport photocopy(Photo & signature page) of the supporter



  • Student ID (if applicable)

  • Student ID/card is valid?

    Please bring the original ID/card and the photo copy (both sides).

    If you do not have a student ID/card, you may provide us with a confirmation letter from your school about your enrolment instead. But COE (Certificate of Enrolment) is not acceptable.


  • A visa for the next country that you will visit after Japan (if applicable)

  • Got a visa for the next country you will visit after Japan?
    *If you need a visa to visit a country after Japan, please obtain the visa first before applying for a Japanese visa.

    Have a document to prove that you have obtained a visa for the next country?



  • Before coming to the Consulate

  • Double-checked this “Visa Application Check List”?

    Please check our website for any important notices for visa application such as “IMPORTANT NOTICE” and “What’s New?

    Printed all the required documents?

    Checked the “Application Period” and right time to apply?



  • Before sending documents to the Consulate (APPLICATION BY POST ONLY)

  • Double-checked this “Visa Application Check List”?

    North of Newcastle, West of Lithgow, South of Nowra in New South Wales (approximately 2 hour drive or 200km from Sydney CBD), and anywhere in the Northern Territory?
    Only the applicants living in these areas may apply by post.

    Checked “How to Apply By Post”?

    Read “THE VISA APPLICATION PROCESS BY POST”?

    Printed and signed “PLEDGE-DECLARATION OF INTENT FOR THE VISA APPLICATION BY POST”?

    Checked the “Application Period” and right time to apply?

    Have a self-addressed return envelop (must be Express or Registered mail)?




  • Visa Application Hours

  • Visa Application Hours (Mon-Fri except public holidays) 9:30am - 12:00pm, 2:00pm - 4:00pm
    *If there are large numbers of visa applicants, the visa counter may be closed earlier for security reasons.



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